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Pre-Award Research Advancement and Research Development Services

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Research Advancement and Research Development Services

Pre-award staff provides strategic guidance and administrative support for the research endeavors of our faculty and staff. This includes funding searches, narrative editing, proposal preparation, budget support, post-submission revisions, rebudgets, feedback review for declined proposals, research goals, and timeline development. The office will provide the information necessary to submit a grant proposal to a federal, state or local government agency, an educational institution, a school district, a nonprofit organization, an industry partner, a private entity/foundation, or other sponsor.

Notification of an upcoming submission is made when the Principal Investigator completes a Proposal Intake Form. Please notify as early as possible (at least 30 business days in advance of a planned grant submission). For submissions with shorter timelines, contact us immediately to discuss available support options. The Proposal Intake form contains information required by the Research Advancement Administrator to create the internal Enterprise Research Administration proposal site (i.e. funding opportunity, deadlines, eligibility, special reviews, etc.). Once your proposal form is received, an RA will be assigned to assist with the submission.

Ready to get started?

Please submit the Proposal Intake Form at least 30 business days in advance of a planned grant submission.

Proposal Intake form

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Research Advancement Services

Pre-Award Research Advancement is part of the Fiscal and Business Operations Pre- and Post-Award Research Administration. Their services include:

  • Clarification of sponsor guidelines, eligibility, submission processes
  • Provide internal deadlines and checklist of requirements
  • Provide standard institutional information for funding applications
  • Coordinate with ASU’s Office of Research and Sponsored Projects Administration and ASU Foundation
  • Assist with budget development and budget narrative templates in collaboration with post-award business staff
  • Create proposal in ASU’s Enterprise Research Administration system
  • Proposal tracking and routing for internal dean and departmental approvals
  • Complete sponsor administrative forms and upload files to sponsor application portals
  • Review applications to ensure completeness prior to submission
  • Forward submission-ready proposals to ASU Grant and Contract Officer for compliance review
  • Manage sponsor-requested post-submission administrative and budgetary changes

Research Development Services

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Funding opportunities

  • Discover, track, summarize, and share targeted funding opportunities based on MLFC faculty research interests.
  • Assist in coordinating internal competitions for limited submissions.
  • Conduct custom funding searches and assist in identifying potential project partners or collaborators, as needed.

Request a custom search

Book a meeting

Editing support

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Working with the ASU Foundation

The ASU Foundation for A New American University is the applicant organization for charitable grants. This includes a multitude of foundations and philanthropic funders that make awards to 501(c)(3) non-profits. Arizona State University is not a 501(c)(3) non-profit.

For more information about working with the ASU Foundation, or if you need to connect directly with a philanthropic funder or foundation, please contact MLFC’s Director of Development, Ashley O’Brion at [email protected].

Proposal development timeline

 30+ business days before sponsor deadline

  • Complete Proposal Intake Form
  • Review opportunity requirements
  • Coordinate with ASU Offices (Limited Submissions, International Development, other collaborators, as applicable)

21+ business days before sponsor deadline

  • Submit narrative to RD according to editorial schedule
  • Request subrecipient documents from partner institutions, if applicable

10 business days before sponsor deadline

  • Receipt of subrecipient documents, if applicable
  • Finalize sponsor budget and required forms

5 business days before sponsor deadline

  • Internal routing for Dean/Director approvals; this requires final budget, budget justification, and draft Project Summary/Abstract/SOW

3 business days before sponsor deadline

  • All final documents uploaded and ready to submit
  • PI gives final approval to submit proposal to sponsor

Sponsor deadline

  • Proposal received by sponsor and pending review
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Frequently asked questions

Limited Submissions are funding opportunities in which the sponsor has limitations or restrictions on the number of applications or proposals an institution is allowed to submit. When an opportunity is restricted, applying to an internal competition through ASU’s Limited Submissions office may be required.

Learn more about limited submissions

LS opportunities are posted weekly and can be found on ASU’s limited-submissions opportunities search page.

Participant support costs are payments to individuals for training through a workshop, conference, seminar or other short-term instructional or information sharing activity funded by a sponsored award.

Human subject incentive payments encourage individuals to participate in a research study and provide private data and information through intervention or interaction. This includes participation in surveys and interviews.

Learn more about participant support costs

A consultant or vendor provides a service for a fee, whereas a subrecipient institution has responsibilities in meeting all applicable sponsor requirements, including program objectives, research methods and results, and reporting.

Learn more

A subrecipient institution is required to provide a scope of work, budget, budget justification, and a subrecipient commitment form or letter at proposal time. Other documents may be required, like biographical sketches, current and pending information, or letters of support. Your RA will work with the subrecipient institution to obtain the required information. Contact your RA with any questions.

Learn more about subawards

Both sponsored projects and fee for service activities are external funding to the University in exchange for work by University employees. However, there are important differences between these types of activities. 



Learn more about how to distinguish sponsored projects from fee for service agreements.

Indirect costs are charged to each grant in accordance with ASU and sponsor policies; they are an essential part of a grant budget. These costs cover critical expenses that keep research programs operational, including electricity, water, utilities, and administrative research services. Recovering facilities and administrative costs is essential to sustaining ASU’s high-quality research enterprise.

Learn more about costs

For all federal grants, ASU uses its Negotiated Indirect Cost Rate Agreement to determine the rate, according to project activities, unless the federal program has a limited rate published in the funding announcement. You can view ASU’s NICRA here. 

For non-federal grants, the rate is dependent on the type of sponsor or the sponsor’s published policy on indirects. 

Use the F&A Wizard to determine which indirect rate may apply to your grant. 

Learn more by visiting Research Administration’s full resources page.

University Office of Evaluation and Educational Effectiveness
UOEEE is uniquely positioned to provide evaluation assistance and/or to serve in an independent evaluation capacity for externally funded programs and grants or for internal evaluation efforts. UOEEE develops evaluation plans, designs research and evaluation instruments, collects quantitative and qualitative data, analyzes results and provides high-quality reports to clients.


College Research and Evaluation Services Team
Gain a competitive edge in your proposal, project, or grant application. CREST engages ASU researchers and the local community in the evaluation and research process from start to finish. The services provided include writing monitoring and evaluation plans for grant proposals, framing evaluation questions, creating evaluation plans and research designs, implementing data collection, analyzing data, interpreting results, and disseminating the findings.

Mary Lou Fulton College for Teaching and Learning Innovation

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